Website Privacy Notice

INTRODUCTION

This privacy notice for Socials By Ruby (‘we’, ‘us’, or ‘our’) provides you with details of how we collect and process your personal data through your use of our site www.rubybryant.co.uk

Reading this privacy notice will help you to understand your privacy rights. If you have any questions or concerns, please contact us at: ruby@rubybryant.com

All personal information that you provide must be true, complete and up to date, and you must contact us if your information changes.

1.      WHAT INFORMATION DO WE COLLECT?

Personal data is any information related to an identifiable person.

The personal data we process may include the following:

·        Communication Data - any communication that you send to us through: the contact form on our website, email, social media messaging, social media posting, text, or any other method. We collect this data for the purposes of contacting you, record keeping, pursuance or defence of legal claims.

·        Customer Data – any data related to any purchases of goods and/or services, such as your name, email address, billing address, delivery address, phone number, contact details, purchase details and card details. We collect this data for the purposes of supplying the goods and/or services and keeping records of transactions.

·        User Data – any data about how you use our website, and any data you post for publication on our website. We collect this data for the purposes of operating our website, security of our website, to ensure content is relevant, to maintain back-ups of our website and/or databases.

·        Technical Data – any data about your use of our website, such as your IP address, login details, browser details, length of visit on our website, page views, navigation paths, number of times you use our website, and other technology on the devices you use to access our website. We collect this data for the purposes of analysing your use of our website.

·        Marketing Data – any data about your preferences in receiving marketing and communication from us and our third party services. We collect this data for the purposes of enabling you to take part in promotions, to deliver advertisements, and measure effectiveness of the advertising we deliver.

We will only use you personal data for a purpose it was collected for or another reasonable purpose if necessary.

Sensitive Data – any data that includes details about your race or ethnicity, sex life, sexual orientation, religious or philosophical beliefs, political opinions, trade union membership, any information about your health, genetic and biometric data, criminal convictions or offences

We do not collect any sensitive data.

2.      HOW DO WE COLLECT YOUR INFORMATION?

We may collect data when you providing the data to us (for example by sending us an email), automatically from you as you use our website by using cookies (please see our Cookie Policy for more information) or from publicly available sources such as Companies House and the Electoral Register.

3.      WHAT LEGAL BASIS DO WE RELY ON TO PROCESS YOUR INFORMATION?

UK GDPR requires us to explain the legal basis we rely on to process your information.

We may rely on the following to process your personal information:

·        Consent: if you have given us permission to use your personal information for a specific purpose, we may process your information. You can withdraw consent at any time.

·        Legal Obligations: where we believe it is necessary to comply with our legal obligations (for example to cooperate with a law enforcement body) we may process your information.

·        Vital interests: where we believe it is necessary to protect your vital interests or the vital interests of a third party (for example situations involving potential threats to the safety of any person) we may process your information.

4.      WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?    

We may need to share your personal information in the following situations:

·        Business Transfers: we may share or transfer your information during negotiations of any merger, sale of company assets, financing or acquisition of all or a portion of our business to another company.

·        Affiliates: we may share your information with affiliates, this may include any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.

·        Business Partners: we may share your information with our business partners to offer you certain products, services or promotions.

·        IT and System Administration Services: we may share your information with service providers that provide IT and system administration services.  

·        Professional Advisors: we may share your personal data with professional advisors such as lawyers, bankers, auditors and insurers.

·        Government Bodies: we may share your information with government bodies that require us to report processing activities.

We require all third parties to whom we transfer your data, to honour this privacy notice.

5.      INTERNATIONAL TRANSFERS

We adhere to the provisions outlined in the General Data Protection Regulations (GDPR) to safeguard your personal data. In instances where we transmit your data to third parties beyond the borders of the United Kingdom, we undertake measures to ensure an equivalent level of security for your personal information. These measures include:

·        We may transfer your personal data to countries endorsed by UK regulatory authorities as offering adequate protection for personal data.

·        If we use US-based service providers who adhere to privacy frameworks approved by UK regulators, thereby ensuring comparable safeguards, we may transfer to them.

·        Where we use certain service providers who are established outside of the UK we will employ specific contracts, codes of conduct, or certification mechanisms endorsed by UK authorities when engaging service providers located outside the UK, which grant personal data equivalent protection as in the UK.

Should none of the aforementioned safeguards be applicable, we may seek your explicit consent for the specific data transfer. You retain the right to revoke this consent at any given time.

6.      DATA SECURITY

We have security measures to prevent your personal information from being accidentally lost, used, altered, disclosed or accessed without authorisation. We also allow access of your personal data only to those that have a business to need to know such data. They must honour this privacy notice.

7.      DATA RETENTION

We will only retain your personal data for as long as necessary for the purposes set out in this privacy notice, including for the purposes of any legal, tax, accounting, or other legal requirements.

When we have no ongoing legitimate business need to retain your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

8.      YOUR LEGAL RIGHTS

Under data protection laws, you have rights that include (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability.

We will consider and act upon any request in accordance with applicable data protection laws. If you wish to exercise any of these rights, please email us at ruby@rubybryant.co.uk

9.      COOKIES

You can set your browser to disable all or some cookies, but please note that some parts of this website may become inaccessible.

For more information, please see our cookie policy.